Are you a driven, detail-oriented professional who thrives in a fast paced, team-oriented office environment? If so, Elevation is actively recruiting for an Office Administrator who will support the President and Chief Operating Officer of a leading association in the healthcare industry! Through programs, events, and initiatives, our client has served as a catalyst for leadership and innovation across the healthcare domain for 25+ years.

What You Will Be Doing:

President and COO Support:

• Calendar management.
• Council Board assistance.
  • Serve as primary contact with executive assistants of directors, keeping them informed of important dates, etc.
  • Manage logistics for board meetings and preparation of board books.
  • Take board meeting minutes during meeting and prepare for President review
• Travel arrangements.
• Correspondence including emails as directed.
• Expense report preparation.
• Meeting preparation including confirming daily meetings, assembly of binders/project related. folders as needed, reserving meeting space, etc.
• International study mission assistance.
• Support as needed/requested.

Operations Support:

• Perform general office management functions including answering main phone line, processing the mail, ordering office supplies, receiving visitors, etc. all while maintaining the highest level of customer service and professionalism.
• Manage mailings and distribution of organization materials.
• Manage vendor relations, including being point person for researching and placing orders of gifts for members or organization initiatives.
• Assist in staff onboarding.
• Manage office equipment/furniture needs.

Team Support:

• Assistance as needed/requested will be vetted through the COO to help manage workflow but may include:
  • Fellows Program:
    • Support as needed/requested.
  • Events
    • Staff events as needed.
    • Support as needed/requested.
  • Membership
    • Field calls to answer general membership questions.
    • Support as needed/requested.
  • Communications
    • Develop, schedule, send and track initiations through email marketing service.
    • Support as needed/requested.
  • Leadership Health Care Program:
    • Take board meeting minutes and prepare for director of LHC to review.
    • Support as needed/requested.

What You Need To Have:

• Minimum 3-5 years of office experience.
• A team-oriented attitude while being a highly motivated self-starter
• Detail oriented with exceptional organizational, interpersonal, and communication skills
• Display and set a positive attitude within the office.
• Multi-task oriented with ability to meet deadlines despite frequent interruptions.
• Computer proficiency and ability to learn and utilize virtual technology systems.
• High level of computer proficiency in utilizing Microsoft Office software (Teams, Outlook, Word, Excel, PowerPoint).
• Ability to implement efficiency in flow of information within office.
• Ability to maintain confidentiality.
• Knowledge of healthcare industry is a plus.
• Minimum high school diploma; Bachelor’s degree beneficial.