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Office Administrator - Nashville

Ref: 373 Date Posted: Wednesday 29 Jun 2022

Are you a driven, detail-oriented professional who thrives in a fast paced, team-oriented office environment? If so, Elevation is actively recruiting for an Office Administrator who will support the President and Chief Operating Officer of a leading association in the healthcare industry! Through programs, events, and initiatives, our client has served as a catalyst for leadership and innovation across the healthcare domain for 25+ years.

What You Will Be Doing:

President and COO Support:

  • Calendar management.
  • Council Board assistance.
    • Serve as primary contact with executive assistants of directors, keeping them informed of important dates, etc.
    • Manage logistics for board meetings and preparation of board books.
    • Take board meeting minutes during meeting and prepare for President review
  • Travel arrangements.
  • Correspondence including emails as directed.
  • Expense report preparation.
  • Meeting preparation including confirming daily meetings, assembly of binders/project related. folders as needed, reserving meeting space, etc.
  • International study mission assistance.
  • Support as needed/requested.

Operations Support:

  • Perform general office management functions including answering main phone line, processing the mail, ordering office supplies, receiving visitors, etc. all while maintaining the highest level of customer service and professionalism.
  • Manage mailings and distribution of organization materials.
  • Manage vendor relations, including being point person for researching and placing orders of gifts for members or organization initiatives.
  • Assist in staff onboarding.
  • Manage office equipment/furniture needs.

Team Support:

  • Assistance as needed/requested will be vetted through the COO to help manage workflow but may include:
    • Fellows Program:
      • Support as needed/requested.
    • Events
      • Staff events as needed.
      • Support as needed/requested.
    • Membership
      • Field calls to answer general membership questions.
      • Support as needed/requested.
    • Communications
      • Develop, schedule, send and track initiations through email marketing service.
      • Support as needed/requested.
    • Leadership Health Care Program:
      • Take board meeting minutes and prepare for director of LHC to review.
      • Support as needed/requested.

What You Need To Have:

  • Minimum 3-5 years of office experience.
  • A team-oriented attitude while being a highly motivated self-starter
  • Detail oriented with exceptional organizational, interpersonal, and communication skills
  • Display and set a positive attitude within the office.
  • Multi-task oriented with ability to meet deadlines despite frequent interruptions.
  • Computer proficiency and ability to learn and utilize virtual technology systems.
  • High level of computer proficiency in utilizing Microsoft Office software (Teams, Outlook, Word, Excel, PowerPoint).
  • Ability to implement efficiency in flow of information within office.
  • Ability to maintain confidentiality.
  • Knowledge of healthcare industry is a plus.
  • Minimum high school diploma; Bachelor’s degree beneficial.