Are you a seasoned Executive Administrative Assistant who is ready to provide high-quality administrative and clerical support to senior level managers for a high growth Facilities Services company? If so, we want to speak with you!

What you will be doing:

• Compose reports, memos, letters and other documents

• Establish and maintain confidential and operational files for the Executive Team.
• Gather information and develop summaries as requested.
• Prepare materials and schedule meetings and presentations for senior executives (e.g. documents, video conferencing, and other logistics)
• Index and file documents, make copies.
• Schedule and manage travel itineraries.
• Plan appointments and coordinate events for company executives.
• Answer phones and screens phone calls, assists and directs callers and takes messages.
• Work with information that is highly confidential, strategic and critical in nature.

What you need to have:

• Strong computer skills required including experience with Microsoft Outlook, Microsoft Office - Excel, Word and PowerPoint.  High level competency with Excel required.
• Must be very well-organized, detail-oriented, and able to prioritize and multi-task with great follow-up skills.
• Excellent organization and prioritization skills, and able to work with strict deadlines.
• Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality regarding internal business matters
• Ability to proactively identify and resolve matters.
• Ability to thrive in a fast-paced environment

• Minimum 5 years’ experience in an administrative role supporting senior level managers
• Strong acumen with office management principles and technologies.
• Excellent interpersonal skills
• Ability to effectively communicate with all levels of the organization.
• Must be flexible to work extended hours as needed.
• Associates or Bachelor’s degree preferred in Business Administration